Transfer of Information (TOI)

F1 and F2

All Severn Foundation School trainees are required to complete a Transfer of Information questionnaire before the beginning of both their F1 and F2 years. The TOI process is designed to allow trainees to highlight to their Trust Foundation Programme Director (FPD) issues that might be relevant to their training.

The TOI process is a supportive process, aimed at allowing foundation doctors to highlight to their local educator issues that may be of relevance to their performance as a doctor, and is also one of the processes used to safeguard patient safety.

It is strongly recommended that the pre-F1 form should be completed with the help and support of Medical School Advisors/Tutors or another appropriate member of Medical School staff. A Medical School clinical advisor or official should countersign the pre-F1 form.

It is strongly recommended that the pre-F2 form should be completed with the help and support of the trainee’s Educational or Clinical Supervisor(s). The trainee’s current Educational Supervisor should countersign the pre-F2 form.

The information contained in these forms is privileged and confidential and should not be released to any third party (including future educational supervisors) without the trainee’s explicit permission. It is envisaged that the vast majority of forms will contain very little information that would cause concern and that for the majority of trainees no action will be required. FPDs may, however, receive a form containing information that requires some action. This would usually be an early meeting between the FPD and the trainee to discuss the specific problem and agree the appropriate way to proceed. In many cases this will involve informing the Educational Supervisor of the problem (with the trainee’s consent).

The TOI will not be used at any point to determine future professional progress, either from F1 to F2 or subsequent to this.

The TOI form is designed to allow trainees to highlight issues that they feel may be pertinent and to determine how much specific information they give in regard to each of these. It is important for trainees to understand that withholding information that may impact on patient care or giving false information in regard to their academic career would be inconsistent with the GMC guidance on probity and any identification of such activity would be reportable to the GMC.

The foundation school will keep the original TOI form on file until trainees complete their foundation training; and will pass a copy to the Trust FPD at the start of their F1 or F2 post. A trainee’s medical school will have access to this form upon request. The Trust should return forms to trainees within a month of them starting their first post. No information will be shared with anyone else unless explicit permission has been given by the trainee.

Pre-F1 Transfer of Information form and guidance (UKFPO)

Pre-F2 Transfer of Information form

More information can be found in the Foundation Programme Reference Guide.